MT Events

Privacy Policy

Last updated: [06.01.26]

This Privacy Policy explains how we collect, use, store, and protect personal information when you use our website or participate in our squash tournaments.

We are committed to protecting your privacy and handling personal data in a fair, lawful, and transparent manner, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

We operate squash tournaments and related events within the UK.

If you have any questions about this policy or how we handle your data, you can contact us at:

Email: [gradedsquashtour@gmail.com]
Organisation: [MTevents]

2. Information We Collect

We collect only the personal information necessary to organise and run squash tournaments effectively.

a) Information you provide directly

This may include:

  • Full name
  • Email address
  • Phone number
  • Date of birth (particularly for junior players)
  • Gender or competition category (where relevant)
  • Squash ranking or membership number
  • Emergency contact details (where required)
  • Account login credentials for members-only access

b) Payment information

When players pay online, payments are processed securely by a third-party payment provider.
We do not store full card details. We may retain transaction references, payment status, and billing names for accounting and dispute resolution.

c) Tournament-related data

  • Match schedules and results
  • Draws and seedings
  • Participation history

Access to results is restricted to a password-protected, members-only section of the website.

d) Technical data

We may collect limited technical information such as:

  • IP address
  • Browser type
  • Device information

This data is used for security and site performance, not profiling.

3. How We Use Personal Information

We process personal data only where it is necessary and lawful. Our primary purposes are to:

  • Register players and confirm eligibility
  • Organise tournament draws, schedules, and match play
  • Communicate essential information (match times, updates, changes)
  • Process payments, refunds, and cancellations
  • Maintain accurate competition records
  • Provide secure access to members-only content
  • Comply with legal, safeguarding, and insurance requirements

4. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

a) Legitimate Interests

We process personal data because it is necessary to organise and administer squash tournaments fairly, safely, and efficiently.
This includes registration, scheduling, communication, and results management.

We have balanced our organisational needs against the rights and expectations of participants and believe this processing is reasonable, proportionate, and low risk.

b) Contractual Necessity

Where players enter a tournament and pay a fee, processing their information is required to fulfil that agreement.

c) Legal Obligation

In some cases, we may process data to meet legal, safeguarding, or financial record-keeping obligations.

d) Consent (where required)

For juniors or optional communications, consent may be required and can be withdrawn at any time.

5. Junior Players

We take the protection of junior players seriously.

  • Personal data relating to juniors is collected only where necessary
  • Where appropriate, consent may be required from a parent or guardian
  • Junior data is handled with additional care and access is restricted

6. Sharing of Information

We do not sell personal data.

We may share limited information only where necessary, including with:

  • Payment processors (for secure online payments)
  • Tournament officials and administrators
  • Governing bodies or ranking systems (where applicable)
  • IT or hosting providers supporting the website

All third parties are required to handle data securely and lawfully.

7. Data Security

We take reasonable technical and organisational measures to protect personal information, including:

  • Secure, password-protected accounts
  • Restricted access to tournament data
  • Use of reputable hosting and payment providers
  • Limiting access to authorised personnel only

Members are responsible for keeping their login credentials confidential.

8. How Long We Keep Data

We retain personal data only for as long as necessary, including:

  • For the duration of tournament participation
  • To maintain competition records and resolve disputes
  • To meet legal or accounting requirements

Data is reviewed periodically and securely deleted when no longer required.

9. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate information
  • Request deletion of your data (where applicable)
  • Restrict or object to certain processing
  • Withdraw consent at any time (where consent applies)
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

You can exercise these rights by contacting us using the details above.

10. Cookies

Our website may use essential cookies to enable secure login and site functionality.
We do not use cookies for advertising or unnecessary tracking.

Further details can be provided upon request.

11. Changes to This Policy

We may update this Privacy Policy from time to time.
The most recent version will always be available on our website.